SIS Integrations FAQ

 

Q: I understand the student ID is changing from 8 digits to 10 digits. What if my system cannot handle that change?

The 10-digit student ID will be of the form 303#######. The right-hand eight digits (3#######) will not overlap with any previously used student IDs for at least 4 years and therefore can be used in local systems as an interim fix. This 8-digit version of the student ID will be present on Cal 1 Card Barcodes and mag stripes, while the full 10-digit version will be printed on the Cal 1 Card. If your local system stores only the 8-digit version, you'll need to prepend "30" to any student ID that begins with "3" when sending it as a parameter to SIS APIs, and strips the left-hand two characters of any 10-digit student-id found when parsing the payloads returned.

 

Q: How do we use the new term code?

Campus Solutions uses a four-digit number to represent a Term ID/Term Code. For SIS, the first three digits of the Term ID are taken from the first, third and fourth digits of the year, followed by one digit representing the Term.  Term values are:  8 = Fall,  2 = Spring, 5 = Summer. For example, for the Fall 2016 term, drop the "0" from the year to get "216" and append an "8" for fall to get "2168."

 

Q: How can I see the registration status?

Reg Status Code has been used for many different kinds of information that are now represented as individual data elements. For example "new" or "continuing" is now a boolean called “new”.

 

Q: How are Majors and Colleges represented now?

Majors, Minors and Emphases are now called Plans (and SubPlans) and the meaning of “College” or “School” has been split between its Academic Policy called a "Program" and its administrative functions called an “Organization".

 

Q: How has the U/G flag and Role code changed?

This information is now represented as Academic Career and Affiliation. Academic Career will have values such as "GRAD", "HAAS", and "UGRD". Affiliations will have values such as: Applicant-Admitted, Student-Matriculated, Student-Registered, etc. (Note: these are examples and may not represent final values as implemented in SIS bMeta).

 


For more detail on data changes view the SIS Data Changes Table.